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The Future in Project Management

Just think about what the project management industry was like ten years ago.

Fewer methodologies, smaller tools, smaller teams and simpler projects. Until 2019, things have changed tremendously, as teams are no longer smaller and projects are no longer that simple.

The project management landscape is changing rapidly with technologies, tools and the latest evolving trends. And, the change doesn’t seem to slow down.

Let’s cut the subject and take a look at the emerging trends in project management that are happening around the world.

The most important project management trends for 2020

1. The expansion of artificial intelligence (AI) and Automations

There is a lot of discussion about artificial intelligence and its implications. Just like software development, aerospace, health and finance, the impact of artificial intelligence and automation can also be seen and felt in the project management industry.

Impact: Many companies have already started using AI in project management to perform their daily tasks that require human effort through task automation. The effect goes beyond automating simple tasks, but it is also very useful in obtaining performance information.

Project managers can use automation to perform complex tasks, from scheduling to data visualization and making informed decisions based on captured information.

What to do about it: First, project managers must embrace AI in project management and learn how to leverage it for successful project completion.

Once you learn how to leverage AI to automate data, project execution will be much easier than before. It also paves the way for building meaningful relationships with team members and customers.

Let’s see how AI has enabled a better risk estimate: we all know how deadlines are advanced due to poor estimates or unknown external factors. With artificial intelligence, you can get the right estimate of the duration, costs and progress of a project, helping you to predict realistic schedules for your project.

2. Inclusion of hybrid project management approaches

It is true that not all projects are the same and not all teams can stick to a specific methodology. Perhaps that is why the concept of hybrid project management has gained a lot of attention and the number of project managers and Scrum masters who combine more than one methodology is increasing day by day.

In simple words, hybrid project management refers to methods that combine approaches from the traditional project management environment and the word agile.

Impact: By implementing the hybrid model, you bring all your projects, tasks, people and communications in one place, helping you to make the right business choices.

For example, by mixing the traditional approach with Agile methodology, team members with different views, work styles can work together in their own way, paving the way for more stability, engagement and efficiency.

What to do about it: Use discretion to understand which methodology works best for a specific project. Smart project managers are opting for a mix of agile and traditional methodology to get the best of both worlds.

3. The impact of emotional intelligence (EQ)

You may be wondering how the ability to understand and recognize emotions has anything to do with the project’s success? Well, it plays a vital role. When PMI did a survey, it was found that 58% of respondents believe that emotional intelligence is one of the strongest predictors of performance, regardless of the nature of their work.

Impact: project management goes beyond defining the scope, setting deadlines and deciding the budget. Project managers also need to manage people, which means more complications.

Not understanding the emotions of team members can lead to a lot of emotional activity in a team. Obviously, the result is not always great.

What to do about it: To deal with different personalities and ensure the success of the project, an adequate understanding of emotions (both yours and others) is required making it a necessary leadership skill for project managers across the world. world.

Thus, learning the art of emotions and what drives people is becoming more important than ever to predict the success of the project in the future.

4. More focus on data and number analysis

Project management involves a lot of data. Project managers are increasingly leveraging data information to make informed decisions to better handle projects and increase business growth.

Impact: Whether project planning, quality management or risk estimation, the use of big data analytics has already started to shape the world of project management. The data collected is useful for learning how to form teams, the size of the team, how to include and position team members, skill sets needed to better manage projects.

What to do about it: The smart and the wise take advantage of technological advances to remain relevant. Data analysis, if used correctly, has the power to produce a lot of business value.

“What is measured is managed” – Peter Drucker, management guru

If you’re someone who doesn’t like numbers, find the tools that can do the job for you. Project analysis tools offer strategic parameters that can help you get a complete picture of all project activities. Get high-level data and personalized reports with technical tools like Google Data Studio and Tableau to visualize data.

5. Advanced project management tools and solutions

In today’s digital age, project management tools have become an indispensable part of project management. The numbers tell the same story. According to a survey, 77% of high-performance projects use project management software to plan, execute and control all aspects of project management.

Impact: Project management tools and solutions have always been a game-changing factor. Below are some ways that these tools are making positive changes in project management.

Project planning: uses data from previous projects to plan better

Time scheduling and tracking: keep track of time spent on tasks and manage events, meetings, milestones and scheduled deadlines

Communication and collaboration: allows you to share critical information with team members, customers and stakeholders

Budgets and deadlines: helps deliver projects within the allocated budget

Progress tracking: keeps track of ongoing projects, whether they are on track or not, whether resources need to be adjusted or not.

What to do about it: It goes without saying that project management tools are of great help for project managers to plan and deliver projects on time. They also provide team members with a platform to communicate and collaborate in one place.

6. Greater remote work

It is not new that the number of professionals who chose to work remotely has skyrocketed in the past two years. And the trend is here to stay. According to Gallup,

“Remote work has been on the rise since 2012: from 39% in 2012 to 43% in 2016. The desire to work remotely is here to stay and is not limited to selected sectors.”

Impact: Remote project management offers many benefits. The first being more flexible in the schedule and the second, without having to go to the office every day. Project costs are also reduced. In addition, you have the opportunity to work on a diverse talent pool.

What to do about it: To highlight the best of your remote team, I wrote some practical tips:

• Weekly or fortnightly check-in meetings and calls to see how things are progressing

• Hold team members accountable for status updates

• Start using online collaboration tools to collaborate with team members and stay on top of news

• Conduct performance reviews a few times a year.

And what do you expect for the future?

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